Services & Pricing
Your part-time web-and-data department
Real prices, published here, with no “contact for quote” games. Start with a clear picture of where you stand, build what’s missing, then keep it running. One hourly rate covers all of it, because the form and the database it feeds are one job.
One rate for web and data work: builds, forms, CRM and Mailchimp work, cleanup, reporting and dashboards. The nonprofit rate is list minus 20%, stated, not negotiated. Grant-funded work is billed at list.
Start here
Know where you stand.
Fixed-price analyses with a written plan and priorities in order. If you hire us for the work it recommends within 60 days, half the fee comes off that work.
- Website analysis $600 Every check in the website checkup, done by us instead of guessed at: giving, logins, accessibility, speed and where a gift lands. You get a full report and a list of recommendations.
- Data analysis $1,750 Every check in the data checkup, plus a full read on your CRM, your reporting and how records get in. You get a full report and a list of recommendations. One CRM, up to 10,000 records; bigger setups are quoted before we start.
- Web & data analysis $2,250 Everything in the website analysis and everything in the data analysis, plus how the two work together: every form, the donation flow, event registration, and where the site hands records to your CRM or Mailchimp, including the ones that never arrive. You get a full report and a list of recommendations.
- CRM review $1,300 nonprofit $1,625 list The narrower question: is the CRM you’re paying for the right one? More below.
50% of the fee credited toward the work if you hire us within 60 days.
Start with an analysisBuild
Build what’s missing.
Sites, reports and the systems behind them. Anything with a build in it gets its own scope, its own price and a written definition of done.
- Starter site $1,800–2,500 fixed Up to 8–10 pages with your branding built in from the start. A contact form, a Mailchimp signup and a donate page that uses your PayPal or Stripe link are included. The full details (PDF)
- Custom build from $3,500 Custom design, no page cap. Everything in a starter site, plus the features you need. The full details (PDF)
- Annual or impact report from $2,400 Year one is built around your organization, your data and the people you serve: four pages, drafted in the fall with the blanks showing so you know what’s missing while there’s still time to count it. Your photos, or stock at cost. Two rounds of revisions, print-ready and screen PDFs. Then it’s your template for every year after, built in Canva (Word or a fillable PDF if you’d rather): gather the numbers and fill in the blanks yourself, or we do it as part of your retainer. More pages are $900 per four; changes to the template are billed at the hourly rate, 1.5-hour minimum. See a sample report (PDF)
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Project work
$120/hr nonprofit $150/hr list
One not-to-exceed figure before we start, for work like:
- Registration and check-in systems
- CRM cleanup and migrations
- Measurement setup: an outcome survey and its scoring, capped benefits like counseling sessions tracked per person, volunteer hours, gifts that never reached the CRM
- Tools built over the Google Workspace you already own
Every build is WCAG-accessible by default.
Scope a projectThe whole department
Keep it running
The site and the data, looked after every month.
Recurring work goes in a retainer: care, cleanup and the reports that come due on a schedule. Hours at the hourly rate; unused hours roll over for one month.
- Data retainer $600/mo nonprofit $750 list Five hours a month: CRM care and cleanup, plus the reporting that recurs: a one-pager after each event or program cycle, a quarterly board dashboard, grant data refreshed each cycle. No website work is included; site updates are scoped at the hourly rate.
- Web & data retainer $960/mo nonprofit $1,200 list For organizations whose website changes often: events, registration forms, seasonal updates. Everything in the data retainer, plus three more hours a month for the site, eight in all. Forms kept working, and reporting built from the records the site feeds.
- Hosting with us $48/mo nonprofit $60 list Hosting, three branded mailboxes, your forms license, updates and care, all on one bill. Prepay a year: $480 nonprofit, $600 list. Extra mailboxes are $24 a year each.
- Care only $35/mo nonprofit $45 list For sites you host yourself, on Hostinger through our referral or wherever you already are. Updates handled, nothing breaks quietly.
Need a different mix? We’ll build one from the hourly rate, three hours a month minimum.
Talk retainersAnalyses cost the same for everyone. Retainers and project work are billed at the hourly rate, so nonprofits pay the nonprofit rate.
CRM review
Is the CRM you’re paying for the right one?
Most small nonprofits inherit their donor CRM. Somebody chose it during a grant cycle years ago, and now it’s the thing everyone complains about and nobody has time to replace.
A CRM review is a straight look at what you’re actually running: what you pay for it, what you use, what you quietly stopped using, where your data is getting worse instead of better, and which questions your board still can’t get a number for. You get a written recommendation and the reasoning behind it.
Sometimes that recommendation is a migration plan. Often enough it’s stay where you are and fix these four things, which is a great deal cheaper, and I’ll say so rather than sell you a move you don’t need.
Day to day I work in Little Green Light and Bloomerang and can administer either. If a different platform is the right answer for your organization, that’s what the review will say.
VCA is a Little Green Light affiliate. If your organization signs up through our link, LGL pays a $200 referral fee, and we split it with you: $100 to your organization and $100 to us. We’ll tell you that in writing before we recommend it, and the review’s recommendation doesn’t depend on it.
One fixed price, not an hourly estimate. If your setup is unusually large, you’ll hear that before we start, not after. Hire us within 60 days to make the changes it recommends and half the fee comes off that work.
Not sure which you need?
Most clients aren’t. Start with a conversation: no pitch, just a straight read on what would help.
Rather size it up yourself first? Our free checkups are two-minute checklists you work through on your own. Pick one below.